What Is Digital Document Management?

Document management, or document imaging, is the practice of digitizing, indexing and archiving both paper and electronic documents for easy storage and retrieval.

We all need it to do our work, but paper accumulates quickly. Our files grow exponentially, and then they grow some more. Folders and filing systems make it easier to find our documents. Records managers organize, archive and retrieve our information. But the amount of paper keeps growing. Paper files are often hard to find. Records may not be in their proper folder. Or they may be "Borrowed" and then lost on somebody's desk. Studies show that professionals often lose up to 500 hours a year just looking for documents. Those days are gone. Document Imaging offers a better way to manage the records you rely on.

Attend a free Webinar Today and learn how Document Management can save your organization time and money.

 Document Imaging:

• Enables you to manage millions of records and retrieve the one you need in seconds
• Is a pleasure to use, whether you're the person that needs the files, the records manager or the MIS manager
• Lets you share documents with colleagues while protecting confidential information
• Allows you to e-mail or fax files with the click of a mouse
• Provides an easy way to share documents with other offices or take them on the road
• Conforms to the way you work, rather than forcing you to change

Benefits of Document Imaging

Thousands of organizations around the world use document imaging every day instead of paper filing systems. Document imaging offers a number of benefits over paper or microfilm systems such as:

• Fast retrieval
  Document Imaging lets you find documents quickly without leaving your desk. Paper and microfiche are slower because users must go to files and search manually.
• Flexible indexing
  Imaging can index documents in several different ways simultaneously. Indexing paper and microfilm in more than one way is awkward, costly and time-consuming.
• Full-text search
  Imaging systems can retrieve files by any word or phrase in the document, a capability that is impossible with paper or microfiche.
• No lost files
  Imaged documents remain in their folders when being viewed, so none are lost or misplaced. Plus, index template and full-text searches can find documents if they are accidentally moved. Lost documents are expensive and time-consuming to replace.
• Digital Archiving
  The risk of loss or damage to paper or electronic records is reduced with a document imaging system. Keeping archival versions of documents in a document imaging system helps protect paper documents from over-handling and keeps electronic documents in a non-proprietary format.
• Share files easily
  Imaging makes it easy to share documents electronically with colleagues and clients over a network, on CD or through the Web. Paper documents usually require photocopying to be shared, and microfilm requires conversion to paper.
• Improved security
  Imaging can provide better, more flexible control over sensitive documents. Imaging controls security at the folder, document or individual word level for different groups and individuals. In contrast, all paper documents in a filing cabinet or filing room have the same level of security.
• Save space
  Imaging will help recover valuable office space that was previously taken up by bulky paper files.
• Disaster recovery
  Imaging provides an easy way to back-up documents for offsite storage and disaster recovery. Paper is a bulky and expensive way to back-up records and is vulnerable to fire, flood and theft.
• Customized Solutions
  ISC offers document imaging solutions customized to fit your organization's needs from industry leaders such as Laserfiche and Kofax. These solutions provide optimized processing of paperwork for your organization. We are anxious to meet with you to discuss how document imaging can improve your organization's productivity.